Required Buildium,DocuSign,Google Docs,Intuit QuickBooks,Microsoft Office freelancer for Property Management Bookkeeper and Administrator job

The Office Manager role is responsible for the following:

1. Organize and Maintain all Client and Business Documents, including Meeting Minutes, Maintenance Logs, Budgets, ByLaws, Rules & Regulations, Insurance Records
2. Track Lease Renewal Dates, Send Out Lease Renewal Letters/Forms & Follow Up with Tenants on Lease Renewal
3. Enter Maintenance Requests, Schedule Maintenance Calls with Contractors & Follow Up with Contractors on Maintenance Completion
4. Schedule Routine Monthly & Annual Maintenance Tasks per Scope of Client Contract
5. Schedule Association Board Meetings, Prepare Meeting Summary & Send Summary of Meetings to Boards
6. Enter New Clients & New Client Buildings
7. Track and Update Client Contracts Annually
8. Handle Client, Resident and Tenant Requests and Follow Up
9. Prepare and Maintain Records of 22.1 and Paid Assessment Disclosures
10. File and Records Licensing and Regulatory Documents with City, State and Federal Organizations
11. Send Resident Notices
12. File Paperwork related to Rentals, Listings and Sales in accordance with IDFPR and CAR
13. Enter New Listings into the MLS
14. Record and File all Vendor Contact Information, Licensing and Insurance
15. File 1099 and W2 Forms for Vendors

The Bookkeeper role is responsible for the following:

1. Enter Business Income and Expenses on an ongoing basis into Quickbooks
2. Enter Client Income and Expenses on an ongoing basis into Buildium
3. Send Out Client Invoices on the 15th of each month and upon request
4. Create Custom Condominium & Investment P&L Reports Monthly
5. Create Annual Reports for Client Tax Filing and Review
6. Categorize and Track Business Expenses by Client, Building and Project for Tracking of P&L by Client and Monthly Invoicing
7. Send Monthly Rent/Assessment Reminders & Follow Up on Non-Payments
8. Pay all Business Expenses including Invoices, Utility, Material and other Bills
9. Pay all Client Bills per Scope of Client Contract and upon request
10. Manage Business Payroll and Benefit Compliance
11. File and Pay Business Licensing Fees and Income Tax Coupons
12. Deposit Rent/Assessment Payments into Individual Client Operating Accounts
13. Track and Pay Monthly Deposits from Client Operating Accounts to Client Reserve Accounts
14. Prepare Annual P&L Reports for Business CPA Review and Tax Filings

Skills & Expertise Required

Buildium DocuSign Google Docs Intuit QuickBooks Microsoft Office