Mark Joseph D.
Deck Secretary/Clerk
Philippines | Asia/Manila (USD)
Full-time : 30+ hrs/week
ABOUT ME
WITH SOLID KNOWLEDGE: Fidelio Cruise, SAPI, Mistral (incl. Emergency Module), Planned Maintenance System, Learning Management System , MarineXcharge MXP, Crunchtime, INFO Ship. My Duties are as follows; • Provide support to the Safety Officer LSA, Safety Officer FF, Staff Captain and Master ensuring that all navigational, safety and maintenance ----properly monitored and processed accordingly. • Prepares Monthly Training and Drill Plan of the ship. • Creates Training calls for all crew members i.e trainings for newly embarking crew, drills and other safety trainings. • Prepares Departure list (Passenger list, Muster List, including abandon ship sequence plan), and ensure Safety/emergency assignments as per Muster List in liaison with the Safety Officer LSA. • Monitor Sync status of palmtops through a-pass ship management system. • Undertake diary management for the Captain and the Staff Captain, arrange meetings, book rooms and collate the required documentation. • Ensure reports, schedules, programs, manuals, and certificates are correctly processed and filed as directed. • Assists the Staff Captain with recording the Resting Hours in the Logbook (CAIM) and the Time & Attendance Software Management. • Assists Safety Officers in preparing, recording and filing of all safety training related papers and files. • Maintain safety related departmental records and update all relevant Safety Management •System documentation (e.g. Operational Directives, Instructional Notices, Advisory Notes and Operational Checklists etc.). • Maintains office material, places order for stationary material. • Produce letters, correspondence and documents, maintain databases and update records. • Attend formal meetings and write up detailed minutes to ensure an accurate record is maintained accordingly (i.e. HSC/HAT meeting and Executive weekly meeting). • Monitor and input ship’s rounds into a database / tracking sheet. Maintains schedule and participation in safety/security rounds in crew area. • Compile and circulate ships schedules, supports creating the tender schedule. • Prepare work order request for Deck Department. • Handles Garbage Management with collaboration of the Environmental Officer.