David R.
Virtual Assistant with 30 years experience as onsite Administrator & Coordinator
India | Asia/Kolkata (INR)
Full-time : 30+ hrs/week
ABOUT ME
• Able to deal effectively with Senior Management Executives’ office operations. • Efficient to work independently in a responsible position and achieve maximum results from the adjoined resources. • Extremely organized, work well under pressure and to tight deadlines. • Extensive experience in Support Services Department supporting Personnel and Administration operations. • Highly organized and efficient approach. • Excellent oral and written communication skills in the English language with the ability to prepare documents to the highest standard; • Ability to manage varying needs and prioritizing to ensure the best business results. • Subject to the demands of the position, be prepared to work flexible hours and generally give as much administrative support as is required of a responsible position; FUNCTIONAL SUMMARY: • Perform a variety of secretarial and administrative duties. • Answer telephonic and electronic queries, arrange meetings/appointments and assist in planning and organizing his schedule, travel itineraries, etc. • Distribute action plans discussed at meetings to the relevant departments. • Reviewing emails. • Assist, manage, and maintain an effective computer-based filing system. • Handle all required administrative and secretarial tasks including generation of presentations. • Able to document policies and send out correspondence. • Enter and retrieve information contained in computer databases. • Update records, files, reservations, and answer inquiries. • Document and communicate all requests/complaints. • Implement and maintain an efficient and effective filing system for routine and highly confidential matters; • Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of colleagues. • Speak with others using clear and professional language, and answer telephones using appropriate etiquette. • Establish and maintain effective communication and work relationships; • Liaise with members of staff, in all matters including (but not limited to) recording of minutes of meetings and handling routine staff inquiries; • Responsible for travel arrangements and provide effective diary management; • Perform other reasonable job duties as requested. Experience – HR&Admin: • HR Assistant – Holiday Inn Riyadh Meydan, Riyadh, Saudi Arabia–Nov. 2012 till Feb. 28, 2017. http://www.ihg.com/holidayinn/hotels/us/en/riyadh/ruhhi/hoteldetail • HR Coordinator – Holiday Inn Izdihar, Riyadh, Saudi Arabia – April 2012 to Oct. 2012. http://www.ihg.com/holidayinn/hotels/us/en/riyadh/ruhap/hoteldetail All Holiday Inn Hotels mentioned here above are under the Brand name IHG (Intercontinental Hotels Group) – An International Hotel Chain having 4000 hotels worldwide. • Admin Coordinator and Executive Asst. to Group CEO- Al-Hanouf Group, a company in the field of Medical Services, Trading, and Contracting, Manpower services at Riyadh, Saudi Arabia from 16 Aug. 2010 to 10 Mar. 2012. • Facilities and HR In-charge-Luthan Hotel and Spa, Riyadh, Saudi Arabia, a 5-star Hotel and Sp a(a unit of Luthan Trading Co. Ltd.,) since January 2005 to Jan. 10, 2010. Pioneered the pre-opening operations team especially Housekeeping and HR department. http://www.luthanhotel-spa.com/index.asp • Personnel & Administration Clerk- Alruqee Industrial Marketing Establishment in their Head Office at Al-Khobar, Saudi Arabia from July1998 to Dec 2000. Interests: Interested to be a virtual assistant to perform administration and secretarial tasks. Also interested in coordinating travel.